Walmart Returns Guide for Sellers

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If you’re a Walmart marketplace seller, you know that a smooth returns process is one of the most critical parts of maintaining a positive customer relationship. To provide a reliable all-round service for customers, you need a vigilant system in place to handle Walmart returns effectively.  

But as a third-party seller on the Walmart marketplace, you probably already know how complex returns can be. They can be confusing and time-consuming. That’s why we’ve created this detailed guide on how to properly handle Walmart returns.

The good news is that you can get a fully automated return management service with a few simple clicks. More on that later. First, let’s look at how Walmart returns work. 

Walmart Return Policy: How Do Walmart Returns Work? 

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If you operate a storefront on the Walmart Marketplace, you already know that returns work differently. While regular customers can make an in-store, postal, or scheduled home pickup return, customers of third-party sellers need a return label to make returns. 

Originally, Walmart Marketplace sellers had to log in and upload a return label for their customers from their Walmart app. But this process wasn’t reliable and sometimes took days, weeks, or even months. Now, Walmart automatically generates return labels for third-party sellers on Walmart based on their return addresses.

In a nutshell, here is how Walmart returns work in 5 steps:

Step #1: Customer initiates the return

Customers can initiate a return either online through Walmart’s website or the mobile app.

Step #2: Return is processed

Once a return request is made, Walmart’s system generates a return authorization, and the customer is given a return label to print or a QR code to scan. The customer then attaches the return label to the package they are returning

Step#3: The package is shipped

The customer ships the package back to the seller.

Step #4: Return is received

Once the package is received by the seller, they inspect the item to ensure that it is in resellable condition.

Step #5: Return is processed

If the item is in resellable condition, the seller processes the return and issues a refund to the customer. If the item is not in resellable condition, the seller may dispose of, donate, or recycle it.

While this innovative method is fast and easy for buyers, it can be problematic for marketplace sellers. Especially sellers that use their home or office addresses to accept returns, as they seldom have space to store returned items or the time to manually fulfill future orders with these returned items.  

Who is Responsible for Returns Costs?

The responsibility for Walmart returns cost depends on the reason for the return and the party at fault.

If the return is due to Walmart’s error, such as a shipping error or a defective item, then Walmart is responsible for the cost of the return and any associated fees.

If the return is due to the customer’s error, such as ordering the wrong item or changing their mind about a purchase, then the customer is generally responsible for the cost of the return and any associated fees. However, Walmart may offer free returns for some products or for customers who have a Walmart+ membership.

According to Walmart’s Marketplace Returns Policy, the seller is responsible for handling the cost of returns if the following product issues ensue:

  • Defective or duplicate item(s)
  • Damaged item
  • Damaged shipping box
  • Extra item(s) or quantity
  • Incorrect item(s) 
  • Late arrival
  • Less item(s) than ordered
  • Missing parts or instructions 
  • Not-as-described items 
  • Poor quality 
  • Wrong size/poor fit

So it is important to determine the cause of the return to accurately determine the responsible party for the cost of returns.

How Can Walmart Sellers Handle Returns Properly?

Here are some guidelines to help you handle returns efficiently and effectively:

1. Authorize returns promptly

When a customer initiates a return, sellers should promptly authorize the return and provide the customer with a return label or instructions for returning the item.

2. Inspect returned items

Once a returned item is received, sellers should inspect it to ensure that it is in resellable condition. If an item is damaged or not in resellable condition, the seller should follow Walmart’s guidelines for disposing of the item.

3. Issue refunds promptly

Once a returned item is received and inspected, the seller should issue a refund to the customer promptly. Delaying refunds can affect your store on Walmart because a delayed refund can lead to customer dissatisfaction.

4. Monitor return trends

Sellers should monitor return trends to identify common issues with their products or shipping processes. This information can help you identify areas for improvement and reduce the number of future returns.

5. Employ the help of Returns Services

If you cannot manage your Walmart returns yourself, you can always use a returns service to help handle all the moving parts and complicated logistics that come with Walmart returns.

Ecom Circles Walmart Returns Service

Managing Walmart returns is not an easy business when you’re doing it alone. Without a robust returns process in place, Walmart marketplace sellers end up pouring unnecessary amounts of time into managing the returns themselves. 

A poor returns process can produce unique challenges for dropshippers, as well. Suppliers have a relationship with you (rather than with your customers), and therefore often refuse to accept items returned by your customers.

This means the Walmart seller needs a space ready to store returned inventory, and a process to manage the items once they are returned. But all hope isn’t lost.  

Understanding how to make Walmart returns efficiently in an eCommerce environment is critical. No matter what you offer, the best method to handle returns is to manage them quickly and efficiently. That is where Ecom Circles comes in. 

With our smooth returns management service, you can improve the process of Walmart returns more easily than before. You can successfully manage your Walmart returns process with our returns management service.

Returns are inevitable and frequently take a long time. You risk losing time and compromising customer satisfaction unless you have a methodical approach to processing returns. 

We understand how challenging it can get for third-party sellers and dropshippers to organize returns for their customers. So we’ve designed a Walmart return management service with you in mind. 

Why Use Ecom Circles Walmart Return Management Service? 

Here are some reasons why you should consider Ecom Circles Walmart returns service:

Fast and Easy Returns

We handle almost everything about the return process. Once you sign up for our return service, you’re well on your way to establishing a reliable return management system. We create a straightforward system for managing returns and organizing refunds for all our customers in a few easy steps.  

Manage Unreturnable Items

We can store the returned item(s) in a warehouse of your choice, or dispose of it.

Ship Items Through WFS

If your WFS inventory has stayed in Walmart’s warehouses for a set period of time, you may incur long-term storage charges. Ecom Circles can help you to reduce these costs by accepting returned WFS inventory and storing it in our warehouses instead, without Walmart’s hefty long-term storage charges. 

Retain The Item(s)

If items can’t get returned to suppliers, we will retain the items in our warehouse and help you ship them out to fulfill a new order.  

How Does Ecom Circles Walmart Returns Service Work?

Returning items can be a big deal for your customers. They want to get the items they paid for, but if they’re not satisfied, it’s critical to help them in a quick and responsive manner. Fortunately, learning how to do Walmart returns efficiently is easy and can be done in just a few clicks.

1. Select A Destination

Once you join our return service, you’ll pick one of our warehouses as your return address. We’ll give you an address and a suite number that we will use to identify all your subsequent packages. 

2. Open A Return

When you sign up, we will connect our software to your Walmart account so that you can make returns. Open a return with your supplier and upload the return label into our software, and we’ll take care of it from there. 

3. Enjoy Full-Service Walmart Returns Management

Once you or one of your buyers opens a return, we automatically pull that return into our software through the application programming interface (API) connection with your Walmart account. When we receive your returns, we can store or dispose of the items according to what works best for you.

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